One of the best reasons to use Microsoft Outlook is the little-known Quick Steps feature. With Quick Steps, you can apply multiple actions at the same time to your email messages. Users that feel bogged down by their inbox will especially appreciate this email management tool.
The advantage of Quick Steps is that it’s customizable, letting you select a number of actions of your choosing into one easy click. For example, you can use Quick Steps in Outlook to create your own Send and Archive button and have it archive into a specified Outlook folder. You can also make a Send and Delete action, and you can bulk-forward messages with a subject of “IT Department.” One more handy aspect about Quick Steps is that you can display six of your favorite Quick Step actions in your Outlook ribbon.
To get started with Quick Steps, determine how exactly you want to use the feature from a path of three different options:
If you want to use the default Quick Steps provided by Outlook, here’s a rundown of what you have to work with provided by the Microsoft Office support website.
How to Change an Existing Quick Steps
Go to Mail > Home tab > Quick Steps group, and then click the More arrow at the side of the Quick Steps box, and then click Manage Quick Steps.
In the Quick Step box, click the Quick Step that you want to change, and then click Edit.
How to Create a New Quick Step
Creating a customizable Quick Step is as easy as that. Take full advantage of this feature to spend less time in your Outlook inbox and more time doing what you love. Isn’t that the whole point of email anyway?