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Administrative Assistant

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About Tektonic:

Selected by the readers of the The Greater Toronto Area Business Journal as the Best IT Consulting Company 8 out of the last 10 years. We have a fun, collaborative culture that is customer focused.

General Purpose

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.  This position reports directly to the Operations Manager.

Main Job Tasks and Responsibilities

  • answer, screen, and transfer inbound phone calls
  • receive and direct visitors and clients
  • general clerical duties including photocopying, scanning, and mailing
  • maintain electronic and hard copy filing system
  • retrieve documents from filing system
  • handle requests for information and data
  • resolve administrative problems and inquiries
  • prepare written responses to routine inquiries
  • prepare and modify documents including correspondence, reports, drafts, memos and emails
  • schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • prepare agendas for meetings and prepare schedules
  • record, compile, transcribe, and distribute minutes of meetings
  • open, sort, and distribute incoming correspondence
  • maintain office supply inventories
  • coordinate maintenance of office equipment
  • maintain office appearance and coordinate maintenance of office space
  • coordinate and maintain records for staff

Education and Experience

  • computer skills and knowledge of relevant software, specifically Excel
  • knowledge of the operation of standard office equipment
  • knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • knowledge of principles and practices of basic office management

Key Competencies

  • communication skills – written and verbal
  • planning and organizing
  • prioritizing
  • problem assessment and problem-solving
  • information gathering and information monitoring
  • attention to detail and accuracy
  • flexibility
  • adaptability
  • customer service orientation
  • teamwork

Home  /  Jobs  /  Administrative Assistant

Date: May 29th, 2017, Author: Jorge Rojas